Editing the content of notification emails

You can edit the content of emails sent to customers. Emails are sent due to various interactions with your online store. For example, the notification email titled Order confirmations and invoices specifies the content of the email that is sent when a customer buys from your online store.

NOTE: To disable automatic emails, leave all fields blank. For more information, see Disabling automatic emails.

Modifying the notification email content

  1. On the left menu of the Back Office click Settings and under Website Settings click Notification Emails.
  2. Select a notification email title to begin editing it.

NOTE: Be sure to add any keys required to automatically send the email. These keys are included to the left of the content box.

About the notification emails

Email Description Required keys
Customer approved Sent after approval of a customer's registration with your online store.  
Invoice footer Text at the bottom of an invoice.  
Newsletter double opt-in Asks customers to confirm that they want to receive the newsletter. Requires the [[confirm_url]] key to confirm the subscription.
Notify customer Notifies customers through email customer in the order dashboard.

Requires the [[message]] key, which substitutes your message text.

You can optionally add the [[firstname]] key to personalize the salutation.

Order cancelled + credit note Sends customers an email with a credit note when they cancel an order. You can optionally include the reason for cancellation.  
Order confirmation Sends customers a thank you for their order.  
Order Invoice Sends customers an invoice if you manually create it in the Back Office, or resend it to the customer. When the invoice is set to immediately or when paid, it s attached to the order confirmation email.  
Order paid Sends a confirmation for payment receipt.  
Order payment reminder You can send a payment reminder by clicking Send payment reminder in the order dashboard. You can manage the content of this email here.  
Order sent Sends shipping confirmation.  
Order track and trace code Sends the shipment track and trace code. [[orderid]] - [[ttcode]]
Account confirmation Sends customers login credentials and thanks them for registering. Use [[email]] to display user name
Contact message confirmation Notifies customers of receipt of their contact request and your swift response.  
Account password Sent when customers report having forgotten their password. The [[email]] and[[reset_password]] keys are used to send the user name and a reset link for the password
Ticket answered Through their account, customers can ask you a question. When you have answered it, they will receive this e-mail saying they can read the answer through their account in your online store.  

Keys

A key is a variable that you can use to personalize your emails. Adding one of the following keys to the notification emails will add details specific to the customer or the order into the email sent to customers.

Key Description Used in
[[confirm_url]] Confirmation URL used by the customer to confirm newsletter subscription Newsletter double opt-in (required)
[[details]] Overview of the order placed, excluding the order ID Order confirmed
[[email]] Customer's username and email address Account password
Customer approved
Account confirmed
[[firstname]] Customer's first name All emails
[[fullname]] Customer's first and last name. Note: this does not include middle name

All emails

[[gender_salutation]] Sir of madam, depending on the chosen gender in the checkout. NOTE: Check the settings for this option at Settings > Advanced.

Order paid
Order invoice
Order cancelled + credit memo
Offer
Order payment notification
Customer approved

[[grandtotal]] Invoice total Order paid
Order invoice
Order cancelled + credit memo
Offer
Order payment notification
[[invoiceid]] Invoice ID number

Order paid
Order invoice
Order cancelled + credit Order payment notification

[[lastname]] Customer's last name All emails
[[message]] The message you have entered in your order dashboard - This key is replaced by the text that you write if you use the Notify customer button to send a message to your customers. This button will reappear in several locations, such as at the right at the bottom in the order dashboard. You can use this key only in the Notify customer email message. Notify customer (required)
[[middlename]] The middle name of a customer (e.g. van der) All emails
[[orderid]] The order amount, including shipping costs Order paid
Order invoice
Order cancelled + credit memo
Offer
Order payment notification
[[price]] Price of products for which a return shipment is configured. For example, if two products of $10 each are concerned, this key is replaced by “$20”. Return status
[[products]] Number of products for which a return shipment is configured. If a return shipment is configured for two products, this key will be replaced by “2”. Return status
[[reason]] Reason for return shipment. It can be a new one, or a previously defined standard reason. Return status
[[shipmentid]] Shipment ID Order shipped
[[status]] The return status, which can consist of several statuses, such as "In process”. Return status (required)
[[ttcode]] The tracking code entered in the shipment will be inserted. For more information on how to enter a tracking code in shipments, visit Viewing and editing shipments. Order tracking & trace code (required)
[[zipcode]] Customer's postal code Order shipped
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