Setting prices and stock for product variants

All products have their own price and inventory management. For this, all settings configured through GENERAL > Settings > Workflow in the left menu of the back office will be used.

The next step is entering/modifying the price and stock of your product variants. Do you sell products with a number of variants that each require their own inventory management? If so, create additional variants for each individual product by clicking the green plus icon in the navigation at the top of the screen.

Does your product range contain items where the same variants, such as sizes (S, M, L, etc.), occur constantly? If so, use product options. These can be created through CATALOG > Product options in the left menu of the back office.

Configuring prices and stock

You can now continue with entering product information and the number in stock of individual products. Click the variant you wish to edit in the Price and stock tab. The Taxes, Weight and Title fields are required, the remaining fields may be filled at your own discretion.

  • Price - Enter the price here that your customers will have to pay for a given product. Do you not have a price in mind yet? If so, check what your competitors charge for a similar product.
  • Old price - Has a product been reduced in price? Enter the old price here and the new price in the Price field. In your online store the old price will be displayed with a strike-through next to the new price, so your customers can see they can benefit from a favorable deal.
  • Cost price - Enter the amount that you have to pay for the product in question yourself. It will not be visible for customers. Through GENERAL > Statistics in the left menu of the back office you can see your total turnover and how much you spend on purchase costs.
  • Unit price - Enter the price per individual unit, weight or volume. You can choose from a variety of units, such as grams, liters and square centimeters. If you do not see this option listed, activate it through GENERAL > Settings > Workflow in the left menu of the back office. Unit prices are only visible when your customers compare products.
  • Taxes - Different VAT rates may apply to products. Before you can select the applicable tax rate, you first have to create it through GENERAL > Settings > Taxes in the left menu of the back office and subsequently click the green plus icon in the navigation at the top of the screen. You can check here which rates apply for a given country.
  • Weight - Enter the weight of products here, they significantly determine your shipping costs. If you use a number of shipping methods, like mailbox mail or package services, each with their own rates, we recommend entering product weights accurately. The system determines the appropriate shipping method base on the weight entered. If you charge the same shipping costs for all of your products, or if you do not charge shipping (for example with downloadable items), leave the default weight value of 0 (zero). You can choose yourself which unit you use to display weights, as long as you specify a numerical value and the unit chosen matches the one configured through GENERAL > Settings > Shipping methods in the left menu of the back office. Weights will only be visible in your online store when customers compare products.
  • Sizes/Matrix - Enter product dimensions here. These will only be visible in your online store when customers compare products. Use the Matrix option only if I use Paazl for shipping. Each matrix can have its own price group. If a given product is very light in weight, but requires a sizable package due to its dimensions, you can use a different matrix than with regular packages.
  • Volume - This field is only required when using Paazl. It will only be visible in your online store.
  • Use collo - Collo (plural form: colli), is the individual packaging unit for a shipment. Configure this option if you need a number of units to ship a given product. Collo is only used in combination with Paazl.
  • Article code - The code you assign to products so you can identify them in your online store. The article code is visible on invoices and packing slips and maybe used to search your online store and the back office.
  • EAN - European Article Number, also known as bar code. Enter it if you use a bar code scanner.
  • SKU - Stock Keeping Unit, the number of the warehouse where products are stored. It is printed on the packing slip.

Languages

  • Title - If so desired, you can modify price names. They may not be omitted, because then corresponding products can no longer be displayed in your online store.

Stock

  • Order quantity - Do you impose limits on the number that customers may order of a given product? Enter the minimum and maximum value here.

  • Inventory management - Each ordered product is deducted from stock. Select here whether you would like to track this.

    • Do not track - You will not be notified when the number in stock of a product reaches below the minimum and customers are able to order it at all times.
    • Track, forbid purchases when not in stock - Through Sales > Inventory in the left menu of the back office you will receive a notification that the number in stock of a product has reached below minimum. Customers will temporarily not be able to order the product in question, until stock has been replenished.
    • Track, allow purchases even when not in stock - Through Sales > Inventory in the left menu of the back office you will receive a notification that the number in stock of a product has reached below minimum. Customers will not see this, they can order the product in question as usual.
  • Inventory

    • Number in stock - Enter the initial number of items in stock of of each individual product here. This value will be modified automatically with an order of the product in question.
    • Alert when quantity below - Through Inventory management you have indicated that you wish to be notified when the number in stock reaches below minimum. Enter the minimum value with which you would like this to happen.
    • Minimum amount in stock - Have you indicated that you will forbid purchase of a product when not or not sufficiently in stock? If so, enter the value (the default value is 0) where customers can no longer order.
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